Planning Your Special Event
Sci-Port event details
Sci-Port is open 7 days a week, so for events of any considerable size we allow an event host to rent out the facility after regular business hours. Events can begin as soon as 1 hour after closing (more time may be needed if extensive set-up is required). An event can start as early as 6 p.m. Monday through Friday, and as early as 7 p.m on Saturday and Sunday. During the summer months (Memorial Day - Labor Day) an event can start as soon as 7 p.m. any night of the week. There are several space options to choose from including a specific area or the entire center. The number of people attending will probably be the biggest determining factor of which space you rent.
Special Sci-Port options
One thing that sets Sci-Port apart is its ability to provide guests with experiences unique to the science center. We do offer private showings of IMAX films with the availability to choose a film from our library or the ability to use the theatre for presentations. Usage of the IMAX Theatre is an additional rental. Also, our programming staff can perform several Sci-Port programs for your guests including making Liquid Nitrogen Ice Cream, pulling out an alligator to see up close, and performing illusionary and "sleight of hand" tricks. Programs are an additional charge with the first program at $50.00 and each additional at $25.00. Click here for Catering and Other Options.
Sci-Port does own some tables and chairs which can be used for your event at no additional charge. We have 15 square café tables with 4 chairs a piece, seating 60. We have small and regular size picnic tables (lunchroom style tables) that will seat 144. Total seating for café and picnic equals 204. We do also have 12 Banquet Round tables which seat 8 a piece (96 available seats), but we do not have chairs for these tables. We rent them from Taylor Rental who provides 3 different styles of chair ranging from $1.30 to $2.80 per chair. We can also rent more banquet rounds should you need those, as well as a variety of different items you may need which we don't already have. Rentals are an additional charge added to your bill.
Good Eats Market & Café is our official caterer. Catering charges will be separate billing.
For after-hours events involving a significant amount of people or alcohol, we hire security officers from the City of Shreveport Police Department. We determine how many officers based on number of people, city policy and other factors. Each officer is paid $30.00 an hour with a 3 hour minimum, resulting in a minimum charge of $90.00 per officer. We make the arrangements. This would be an additional charge on your bill.
We do allow a band, DJ and other entertainment. There are two areas where it is best for them to set up given our power distribution. You would receive a separate bill for alcohol. Decorations are allowed, but we would discuss acceptable adhesives, and we need to know what kinds of decorations you would be using. We can provide some types of A/V equipment including podium with microphone, speakers, TV, DVD, and others at no additional charge.
We require that you have insurance covering the event. You can obtain it in one of two ways: 1) Add Sci-Port as an additional insured onto your company or organization's existing policy or 2) purchase event insurance from an insurance provider. You can go through Sci-Port's insurance agent to purchase an event policy by contacting Querbes & Nelson at (318) 221-5241. Whichever way you choose to be covered, we then require a copy of your certificate of insurance for our records. To avoid confusion, attached below is the contract wording of our insurance policy.
Host agrees to provide Sci-Port with a Certificate of Insurance showing that Host has obtained, from an insurance company acceptable to Sci-Port, bodily injury and property damage liability protection in an amount not less than $1 million combined single limit, naming Sci-Port, its officers, employees, agents, and directors and the City of Shreveport as additional insureds under such policy, for a period three (3) hours before, during and 24 hours after the Event. Should Renter not provide such certificate to Sci-Port at least forty-eight (48) hours before the Event, Sci-Port may, at its option, cancel the Event and retain Renter's deposit. Alternatively, Host may pay the cost of a rider or riders to Sci-Port's insurance coverage at least forty-eight (48) hours before the Event.
We do require a 50% deposit up front and will then make arrangements for the remaining balance to be paid.
Breakdown of charges:
Rental of Sci-Port space
Good Eats Market & Café charges
Rental of tables/chairs, etc. from Taylor Rental
Sci-Port programs or IMAX film
Other individual bills:
- Liquor (if serving alcohol)
- Event Insurance (if purchasing a policy)
To inquire about booking an event at Sci-Port, please download our application and email to firstname.lastname@example.org; fax to (318) 222-5592 or mail it to Sci-Port Discovery Center, 820 Clyde Fant Parkway, Shreveport, LA 71101, ATTN: Jacqui Lang Schlichtemier.